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By Katrina Mensah, Category Officer

In the current economic climate where time is money, Local Buy has transformed the landscape of supplier engagement and procurement processes when it comes to purchasing and contracts. Our tender evaluation process evaluates mandatory policy and process requirements, such as Work Health and Safety (WHS), Environmental and Quality Assurance management systems to appoint suppliers to our arrangements. We also ensure our pre-qualified suppliers maintain mandated levels of insurance relevant to each Contract. By ensuring compliance and adherence to the criterion during evaluation, Local Buy is setting a new standard for efficiency and supplier satisfaction.

Simplifying Insurance Verification – VendorPanel Compliances

Traditionally, suppliers tendering for government contracts face a labyrinth of requirements and responsibilities, especially when proving they meet insurance requirements. Local Buy’s innovative approach streamlines this process. By verifying a supplier’s insurance documents once and for all and displaying approved compliance documentation on the Supplier’s VendorPanel profile, Local Buy ensures these credentials are recognised across all future tenders and Request for Quotes. This not only saves suppliers time but also accelerates the procurement cycle for councils, a win for all parties.

Work Health and Safety (WHS), Environmental and Quality Assurance (QA) Management Systems - Compliance Made Easy

Similarly, WHS, Environmental and QA compliance is a critical concern for both suppliers and council procurement. Local Buy recognises the effort suppliers put into maintaining their WHS, Environmental and QA standards and has in turn simplified the evaluation process. By accepting documentation for WHS, Environmental and QA once during tender and ensuring its applicability across multiple arrangements, Local Buy diminishes the administrative burden on suppliers. This initiative provides a time saving to suppliers when they are tendering for additional categories or arrangements surplus to the categories and arrangements they have already been appointed to, encouraging more suppliers to participate in the tendering process, and opening their business to further opportunities through Local Buy.

Streamlined Evaluation Processes

Evaluation is another area where Local Buy is innovating to save suppliers time. By adopting a unified evaluation framework, suppliers no longer need to tailor their responses to the unique requirements of each tender. Suppliers can invest their efforts into demonstrating their capabilities and value propositions, rather than deciphering differing evaluation criteria. This standardised approach not only makes it easier for suppliers to prepare their submissions but also enhances the quality of evaluations by focusing on what truly matters.

Impact and Implications

The implications of Local Buy’s tendering and evaluation processes are profound.

For suppliers, it means a significant reduction in time spent compiling a tender response for an arrangement out to market.

For councils, it translates into faster, more efficient processes, with access to a broader pool of compliant and eager pre-qualified suppliers.

Local Buy’s initiative to streamline insurance, mandatory policy and process requirements, and evaluation of those policies and processes embodies a forward-thinking approach to local procurement. By ensuring suppliers don’t have to submit the same information twice, Local Buy is not only saving time but also setting a new standard for efficiency and supplier engagement.

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News (Feb 2024) Don't ask Twice